Date of last update: Friday 11 June 2021
Below is the current list of AUSA’s expectations for behaviour as interpreted by current Scottish Government Guidelines. The information below should give you and your committee a clearer picture of AUSA’s current stance on activities organised by the Student Activities. If you have any questions, please get in touch with email@example.com for more information.
Do I need a COVID Officer?
Every Student Activity must have a COVID Officer in place before any in-person activities can take place, even if the activities are within government guidelines. More information about this, including a checklist that must be completed by any committee looking to move forward with in person activity, is available on the Presidents’ and VPs Team page. Every activity/event/training that is in person, must be risk assessed and approved by AUSA. If you are still unsure, please contact firstname.lastname@example.org with any questions you might have.
What is the policy for Give-it-A-Go’s?
Online only – Give-it-a-go's are considered events, which are subject to the current restrictions in place which is to stay at home unless essential to travel or meet outdoors, with a maximum of two adults from two households. All training sessions are suspended unless you have approval from AUSA and go through the return to activity processes again to reflect the current Level 1 restrictions. There are great ways to plan online events, and we have put more information together and posted in the Presidents & VP's Team.
What is the current policy on events?
Online only – Due to current government restrictions, no face-to-face events can take place outside of official and approved corporate event organisations in Scotland. Examples of event organisations are hotels and conference centres. There is a link the section above with some help on how to run online events and please get in touch with email@example.com if you are looking for some support.
What is the current policy on in-person off-campus events?
No off-campus events should be organised by any AUSA affiliated Student Activities. As current government guidance does not allow for events to be organised by individuals unless they are trained and approved event professionals. Any student activity in-person activity needs to follow social gathering guidance which can be found here on the Scottish Government website. If the activity you are looking to do falls withing the social gathering guidance, this still needs to go through the AUSA return to activity checklist. This is online on the Presidents’ and VP’s team, or by contacting firstname.lastname@example.org.
Can a Student Activity hand out leaflets or flyers on campus?
Not at this time – As this would cause people to be in close contact with a large number of people which could potential spread the virus very easily. This is in line with the university policy to not have handouts in teaching environments for the same reason.
What is the current policy on committee meetings?
Online requested - Current government guidance does not allow for indoor mixing of many households that could make meetings tricky. However, if you would like to meet in person, this again, would have to follow the AUSA return to activity checklist that can be accessed online on the Presidents’ and VP’s team, or by contacting email@example.com.
What is the current policy on bake sales?
Not with current restrictions - At the moment the sale of food and drink is heavily monitored at the University. This is a high risk activity due to preparation of food and distribution, so will be under review for returning to campus in September.
What is the current policy on travel?
Public transport, walking, cycling and travelling with household only – According to current travel Scotland guidelines which can be found here, students should not be mixing with other households while traveling, students should be maintaining social distancing while on public transport and no car sharing should be taking place. Although there is some guidance about how to mitigate risk while carsharing on the website, the University’s policy is that this should be avoided unless absolutely necessary. This would need to be approved through your risk assessment and return to activity checklist process with AUSA.
Are university room bookings open to Student Activities?
Not yet – At this time, due to the current government restrictions on number of students in teaching rooms and strict cleaning regimes, the university is unable to open room bookings for non-academic activity at this time. This is being constantly reviewed and should the situation change, a message will be sent to presidents through the Team site set up for them.
What process do I need to follow in order to hold an event, training, team trials or committee meeting?
AUSA’s policy is that all in-person activities need to be risk assessed individually and must follow the ‘checklist for COVID Officers’. They can be downloaded from the President's and VPs Team or the COVID Officer team site. If you do not have access to those, please get in touch with Kieran to help.
For more information on AUSA’s expectations for Student Activities, please download the pdf here.