Date of last update: Monday 21 September 2020
Below is the current list of AUSA’s expectations for behaviour as interpreted by current Scottish Government Guidelines. This information below should give you a clearer picture of AUSA’s current stance on activities organised by the Student Activities. If you have any questions, please get in touch with firstname.lastname@example.org for more information.
Do I need a COVID Officer?
Every Student Activity must have a COVID Officer in place before any in person activities can take place, even if the activities are within government guidelines. More information about this, including a checklist that must be completed by any committee looking to move forward with in person activity, is available on the Presidents’ and VPs Team page. Every activity/event/training that is in person, must be risk assessed and approved by AUSA. If you are still unsure, please contact email@example.com with any questions you might have.
What is the policy for Give-it-A-Go’s?
Online only – Give-it-a-goes are considered events, which are subject to the current restrictions in place including the rule of 6. Regular training sessions are allowed for those experienced with the sports and are returning members of the sports clubs. However, events for meeting new people in groups, these are classed as an event, which are against current government guidelines. There are great ways to plan online events, and we have put more information together on this here.
What is the current policy on events?
Online only - Current government guidance only allows the gathering of 2 households up to 6 people while maintaining social distancing which makes events impossible to run inside current rules. There are also government sanctions around house parties.
What is the current policy on in-person off-campus events?
No off-campus events should be organised by any AUSA affiliated Student Activities – As long as the rule of 6 is in place, events on or off campus should not be taking place, with no acceptations. As an AUSA student activity, if you are inviting people to an event that gathers more than 6 people from more than 2 households, you are breaking the rules, whether it is on or off campus. This means that you are taking responsibility for gathering people, you are taking responsibility for the safety of your guests, not the venue. Therefore, at this time, no off-campus trips or events can take place.
Can a Student Activity hand out leaflets or flyers on campus?
Not at this time – As this would cause people to be in close contact with a large number of people which could potential spead the virus very easily. This is in line with the university policy to not have handouts in teaching environments for this reason.
What is the current policy on committee meetings?
Online only - Current government guidance only allows the gathering of 2 households up to 6 people and maintaining social distancing (rule of 6). Therefore, meaningful committee meetings would be impossible to run inside current government rules.
What is the current policy on bake sales?
Not with current restrictions - At the moment the sale of food an drink is heavily monitored at the University. The nature of a sale makes it hard to socially distance (food and cash handleing), we have said the risk has been too high at this time.
What is the current policy on travel?
Public transport, walking, cycling and travelling with household only – According to current travel Scotland guidelines which can be found here, students should not be mixing with other households while traveling, should be maintaining social distancing while on public transport and no car sharing should be taking place.
Are university room bookings open to Student Activities?
Not yet – At this time, due to the current government restrictions on number of students in teaching rooms and strict cleaning regimes, the university is unable to open room bookings for non-academic activity at this time. This is being constantly reviewed and should the situation change, a message will be sent to presidents through the Team site set up for them.
What process do I need to follow in order to hold an event, training, team trials or committee meeting?
AUSA’s policy is that all in person activities need to be risk assessed individually and must follow the ‘checklist for COVID Officers’. They can be downloaded from the President's and VPs Team or the COVID Officer team site. If you do not have access to those, please get in touch with Kieran to help.
For more information on AUSA’s expectations for Student Activities, please download the pdf here.