To book sporting facilities please email fixtures@abdn.ac.uk.

All other types of venue can be booked from the Students Union, University Room bookings team, University Conference and events team or the Multifaith Chaplaincy.

See the table for an overview on the pros and cons of each option, then book a Students' Union space below or follow the link to infomation on booking University spaces.

 

Students' Union Spaces

 

See the spaces available to book at the Students’ Union

 

 

Make a booking

 

Step 1: Choose your space

Decide on what are and equipment you would like to book for your activity. During undergrad term time we don’t recommend doing this before 4pm as the building can be very busy for lunch. Conversely if you are wanting to book a table (e.g. for a bake sale or promotion) 10am-4pm is likely the times you will get the most engagement. See the different space options here for more information.

 

Step 2: Make sure you are ready to book

The group you are booking on behalf on needs to have completed their annual risk assessment and reaffiliation before you can book the space, make sure you do this first as you booking will be rejected if this is not completed. Additionally there may be two additional requirements if you are hosting an external speaker (e.g. a panel talk) or booking for an activity where you will serve food (e.g. bake sale, potluck)

Get your activity set up for events with food

If you want to serve food at events and you need to get your Society, Sports Club, Forum or Students' Group set up for food serving. You will need to download a copy of our risk assessment template here, read it, sign it, and add any specific risks you identify for your circumstances.

Then upload this in this form. We will let you know if there are any issues, you only need to do this once each academic year.   

If you want to have alcohol at your event special arrangements will need to be made due to licencing laws, for this please contact the licence holder by email to unionbrew@abdn.ac.uk

External speakers

Please complete this form with the details of all external speakers, you must complete this form once for each booking.

 

Step 3: Make a reservation

You can automatically reserve the space you want at any available time using an automated booking tool following the link below

Book a stall, section or the stage of Union Brew here

 

Book the Union Brew meeting room here.

 

Out-of-Hours Bookings – Union Brew

Union Brew can be booked outside of normal opening hours for student events and activities. To help us support your booking smoothly, please read the information below before submitting your request.

• Advance notice - Please submit your booking request at least 10 days in advance. This allows us time to arrange staff to open the building and support your event.
• Staffing fee - A £15 per hour staffing fee applies for out-of-hours bookings to cover the cost of staff on site.
• Cancellation policy - If your plans change, cancellations made at least 72 hours before the event will receive a full refund of staffing charges.
  Cancellations made within 24 hours of the event start time will incur the full booking charge plus a penalty fee, as staff will already have been scheduled.
• Booking approval - Submitting a request does not automatically confirm your booking. All out-of-hours bookings are reviewed and approved by AUSA, and we will confirm your booking once it has been approved.
• Alcohol - If you would like to serve alcohol at your event, a corkage fee will apply. Please contact unionbrew@abdn.ac.uk for details. Alternatively, we may be able to open the bar for your event.
• Food - You are welcome to bring your own food, provided a risk assessment has been completed and approved by AUSA in advance.

By submitting your booking request, you confirm that you understand and agree to these terms. We look forward to supporting your event at Union Brew!

Make an out of hours booking here

 

Book the Craft room here.

 

Book the meeting lounge room 009 here

 

Book the Podcast sudio here

 

Step 4: Await confirmation

 

For Union Brew bookings we will be in touch shortly should we require any other information, or to confirm your booking If you haven't heard back and it has been two working days, or it is less than 2 days until your event, or if your event required special arrangements or for any other query please send an email to unionbrew@abdn.ac.uk.

For other rooms, you don't need to wait for confirmation, completing the booking form means you are good to go!

For the craft room collect the key from Union Brew with your student ID card.