Committee Roles

As president, your role will be to

Plan and coordinate activity and development of the club/society for the year
Set the agenda for meetings and chair them
Decide on the objectives and focus of the club/society for the year
Reflect on progress towards aims and goals
Review the goals and plans of the club/society as necessary
Ensure the club/society operates according to the Students' Union code of conduct
Oversee the committee in their roles
Delegate tasks where needed
Keep up to date on emails and other communication from the Students’ Union
Communicate updates and important information to the committee, and activity members where relevant

As the Secretary, your role will be to

Take notes and keeps minutes of meetings, ensure these are kept for future reference
Check the activity’s email or other messages (where agreed with President/Social Media Officer)
Make any room/space bookings on behalf of the activity
Make vehicle bookings on behalf of the activity when needed
Keep a list of members and work with the Treasurer to ensure memberships are paid
Check and update the inventory with help from the Treasurer
Manage or assist with other administrative tasks as required

As the Treasurer, your role will be to

Create a budget plan for the year (with help from the committee)
Create additional budget plans for larger events if necessary (with help from the Social Secretary/Events Coordinator)
Make transactions and payments on behalf of the club
Stay on top of income and expenses and update the budget sheet throughout the year with actual expenses and income
Check that any new expenses/plans are feasible with the funds available
Complete grant application(s) with help from the rest of the committee
Ensure that any grant money is spent for the allocated purpose within the academic year
Create a financial report for the AGM at the end of the year
Check and update the inventory with the help of the Secretary
Check that membership income is paid in accurate amounts each month based on new memberships bought

As Captain, your role will be to

Communicate with the Students’ Union regarding fixtures etc team updates
Serve as a point of contact with ASV or other external venues in case of fixture/booking cancellations
Look after the team on trips and provide a point of contact for the team
Submit team sheets and any other documents needed for fixtures
Organise trips to competitions

As Social Media Officer, your role is to

Stay on top of and respond to messages sent to the activity’s social media accounts (where agreed with the President)
Create content for social media
Post material to promote upcoming events, as well as the club/society as a whole
Liaise with other clubs and societies to promote shared events where appropriate
Liaise with other members of the committee to promote upcoming events/campaigns or share other relevant information
Capture and share content from events
Share activity wins and success stories with the Students’ Union so these can be shared and promoted
Ensure any content posted on the club/society's social media adheres to the Students' Union code of conduct and social media best practices

As Wellbeing Officer, your role will be to

Signpost members to relevant resources at the University where needed
Listen to members non-judgementally
Aim to reduce stigma around mental health and other areas and promote anti-stigma practices within the activity (e.g. education, inclusivity)
Liaise with other members of the committee to integrate inclusive practices to training/socials/trips

Stay on top of external mental health campaigns or other areas of interest and get involved where relevant
Stay on top of member feedback, where this can help the activity improve practices to promote inclusivity and member wellbeing
Contact the Students Union for support with issues within the activity
Promote inclusivity at the level of the activity

As Social Secretary/Event Coordinator, your role will be to

Plan, organise and coordinate social activity and events.
Liaise and communicate with external speakers or guests.
Liaise with other clubs and societies for joint events where appropriate.
Liaise with the Treasurer to create budgets for events, where appropriate.
Liaise with the Social Media Officer to promote events.
Liaise with the Secretary to make room and venue bookings .
Contact external venues/organisations for collaboration where necessary.
Stay on top of member feedback and take this into account when planning events.
Ensure social events are inclusive and adhere to the Students’ Union Code of Conduct.