Students' Union Space Bookings
The Student's Union have a few bookable spaces for use by all Students. Please see below for details on each space. Please also see below for details regarding External Speakers and serving food at any event.
- Union Brew @ Students' Union Building
- Little Brew @ Hillhead Halls
- Crafts Room @ Students' Union Building
- Hillhead GP Hall @ Hillhead Halls
- Balgownie Pavillion
- Hillhead Pavillion
- Sports Facilities i.e., Balgownie Pitches, Hillhead Pitches, Kings Pitches & Tennis Courts, Butchart Recreational Centre, and Aberdeen Sports Village.
How to book a space
Step 1: Choose your space
Decide on what are and equipment you would like to book for your activity.
During undergrad term time we don’t recommend doing this before 4pm as the building can be very busy for lunch. Conversely if you are wanting to book a table (e.g. for a bake sale or promotion) 10am-4pm is likely the times you will get the most engagement.
See the different space options here for more information.
Step 2: Make sure you are ready to book
The group you are booking on behalf on needs to have completed their annual risk assessment and reaffiliation before you can book the space, make sure you do this first as you booking will be rejected if this is not completed.
Additionally there may be two additional requirements if you are hosting an external speaker (e.g. a panel talk) or booking for an activity where you will serve food (e.g. bake sale, potluck)
Step 3: Make a reservation
You can automatically reserve the space you want at any available time using our automated booking tool here (for Union Brew, other spaces below)
Step 4: Await confirmation
We will be in touch shortly should we require any other information, or to confirm your booking
If you haven't heard back and it has been two working days, or it is less than 2 days until your event, or if your event required special arrangements or for any other query please send an email to unionbrew@abdn.ac.uk
External speakers
Please complete this form with the details of all external speakers, you must complete this form once for each booking.
Get your activity set up for events with food
If you want to serve food at events and you need to get your Society, Sports Club, Forum or Students' Group set up for food serving. You will need to download a copy of our risk assessment template here, read it, sign it, and add any specific risks you identify for your circumstances.
Then upload this in this form. We will let you know if there are any issues, you only need to do this once each academic year.
If you want to have alcohol at your event special arrangements will need to be made due to licencing laws, for this please contact the licence holder by email to joseph.huttich3@abdn.ac.uk
Bookable Spaces
Union Brew @ Students' Union Building
Union Brew is located in the Students' Union Building, part of the Old Aberdeen Campus.
While the spaces around union brew are open to the public, whenever the café is open, you can book a section of the space for an event or stall.
You can book either the upper or the lower section of union brew for an event, this is perfect if you want to run a larger event with your club and society, but don't mind the public being present in other parts of the venue.
Bookings can be made by Students' or University staff for Student activities or University departments, these bookings are not suitable for private or commercial bookings. For external and commercial bookings please arrange these with our media partner here.
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Little Brew @ Hillhead halls
We are working on getting this set up on the website too, please email unionbrew@abdn.ac.uk to book this space now!
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Crafts room - Students' Union Building
You can book the crafts room below to use as a creative space or to work on projects, campaigns, or just to chill out a bit. The room is located on the ground floor of the Students’ Union Building. Upon booking you can collect the key from the Union Brew baristas. Please bring a screenshot of your calendar booking to show and your Student ID card.
The room will be ready for you to use with basic art supplies such as pens, assorted paints, brushes, scissors, glue, tape, card etc. A sewing machine and some thread, bobbins etc. are also available. If you’re planning a campaign, you might want to make use of one of the spare t-shirts, sheets or cardboard we collected for you.
Should you have any queries in relation to this space, please contact activities@abdn.ac.uk.
Make a booking for the crafts room using the self-service booking here.
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Meeting Lounge @ Students' Union Building
Room 009 is bookable during term time on week day evenings.
Book the room here
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Hillhead GP Hall
situated at Hillhead Halls of Residence
A multifunction space with audio visual equiopment. (Capacity 100) suitable for a variety of purposes, including sports (ie., Badminton, dance classes - no ball sports allowed).
The room encompasses a tiered seating system which can easily be used as a theatre
You'll need to submit the forms below to AUSA as well as making sure you've submitted your Category A risk assessment when booking; AUSA will then approve and send on to university for approval.
Booking Form - here
Should you have any queries in relation to this space, please contact activities@abdn.ac.uk
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Balgownie Pavillion Lounge Area
Balgownie Pavillion Lounge Area is a large open space with windows looking onto the running track at Balgownie. This is a large multi-function space that is available for student societies, clubs and groups to book.
Should you require to make any bookings at this space, or have any queries in relation thereto, please contact fixtures@abdn.ac.uk
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Hillhead Pavillion
We are currently working on a new multi use spaces within the pavillion at Hillhead Centre which can be used for all student societies, clubs and groups to book. We hope to have an update for you very soon!
Should you require to make any bookings at this space, or have any queries in relation thereto, please contact fixtures@abdn.ac.uk
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Sporting Facilities
Please see here for what sporting facilities are available.
Should you require to make any bookings at any of the sporting facilities, or have any queries in relation thereto, please contact fixtures@abdn.ac.uk