Please see the below information on how to book a hired vehicle or coach.
Hired Vehicle(s) Request / Coach Hire Quote
To request any hired vehicle(s) on behalf of your Student Activities, please complete an Students' Union Hired Vehicle Request 2023-24.
All hired vehicle(s)are to be driven by a member of the Activity.
The Students' Union Sports Team can also obtain quotes for Coaches (with drivers).
This can be be requested via the Students' Union Hired Vehicle Request 2023-24
Hired Vehicle(s) Requests should be sent as far in advance of the hire date as possible, or at least 14 working days before the date of hire.
Any requests received later than 14 working days cannot be guaranteed.
Please note that until you receive a Vehicle Rental Confirmation email, no booking is confirmed.
Approx cost per day (prices are excluding 20% VAT and insurance*)
- Arnold Clark 9 seater (automatic only) £74.04, 12 seater £70.01, medium car £40.97
- Enterprise 7 seater £75.77 , 9 seater £82, medium car £44.20
*insurance costs £19.60 per day, £14 per day for 2-7 days and then £98 flat fee over 7 days.
Hired Vehicle(s) allocations
We have a set amount of vehicle availability that is guaranteed by our preferred suppliers.
Should our preferred suppliers be unable to supply hired vehicle(s), the Students Union are under no obligation to utilise any other hire company and you will be required to source your own transport via private vehicles and/or public transport (at the Sport’s Club, Society or Student Group cost). You could always contact us nearer the time in case of any cancellations, or try the Enterprise Car Club
Hired Vehicle(s) Amendments
Amendments can usually be done at any time up to the start of the hire period. Any amendments are not guaranteed, and are dependent on availability.
If you wish to AMEND any amend any details of a hire already in place, please email the Students' Union Sports Office on ausa-transport@abdn.ac.uk with amendment details.
No form requires to be completed for amendments.
Hired Vehicle(s) Cancellations
If you wish to CANCEL your hire, please email the Students' Union Sports Office on ausa-transport@abdn.ac.uk at least 48 hours before the start of hire.
We require to provide 24 hours’ notice (before the start time of the hire) of any cancellation to the Hire company.
Any vehicle hire cancelled within 24 hours of the start of hire will be charged one days hire by the hire company.
If you urgently require to cancel transport outwith the Students' Union Sports Office working hours (ie., for that evening or at weekend), and in this circumstance only, please contact the hire company directly to cancel. Please also follow this up with email notification to the Students' Union Sports Office.
No form requires to be completed for amendments.
Hired Vehicle(s) Cost & Invoicing
All hired vehicle(s) costs are covered by the Student Activity.
An invoice will be issued from Students' Union approx 10-14 days following the date of hire.
If payment is not received within 7 days of the invoice date, the Students' Union reserves the right to remove the funds from your activity’s bank account without notice, including a late payment fee of £15.
If you have any queries relating to the above, please do not hesitate to contact the Students' Union
In Person: Students’ Union Sports Office | ASV | Linksfield Rd | Aberdeen, AB24 5RU - Tel: 01224 438975 - Email: ausa-transport@abdn.ac.uk
In Person: Students' Union | Students’ Union Building | Elphinstone Rd | Aberdeen, AB24 3TU - Tel: 01224 272965 - Email: activities@abdn.ac.uk