Student Vehicle Hire - Hire Period Responsibilities

 

Please see below conditions to follow and your activities responsibility during your hired vehicle period

 

Activities Responsibility

  • It is the Activities responsibility to collect/return the hired vehicle(s) as indicated on your Vehicle Hire Confirmation.
  • Failure to return hire vehicle(s) as indicated may result in an “abortive collection” being charged by the Hire Company (approx. 1 days hire)
  • Uon return  of vehicle, the Activity will remain responsible for the vehicle and its condition, and any damage caused, until it is inspected by a member of the Hire Company staff 
  • All large vehicles i.e., MPV/minibuses/vans to be parked in ASV car park 4 (as indicated in yellow on image), all other vehicles to be parked in car park 2.
  • All vehicles must be returned fully fuelled (or to same level as received in the case of Enterprise vehicles). The Activity will be charged the cost of refuelling plus a refilling surcharge by the Hire Company. 

 

Students' Union Responsibility

  • It is the Students' Union responsibiity to forward Vehicle Hire Confirmation to the Activity.
  • No responsibility will be held by the Students' Union for the Activities failure to collect/return hired vehicle(s) correctly. 

 

Hired Vehicle(s) collections from the Students' Union Sports Office 

  • Vehicle keys can be collected from your Activity mailbox outside the Students' Union Sports Office, ASV | Linksfield Rd | Aberdeen, AB24 5RU
    • If your Activity does not have a mailbox, keys can be collected from the Students' Union Sports Office during office hours.
  • It is the Activities responsibility to fully check the condition of the vehicle upon collection. 
    • Check for any warning lights and damage to the vehicle, including windows and windscreen
      • i.e., brakes are working, mirrors are set and undamaged, seatbelts are working, windscreen wipers are working, the horn works, lights and indicators are working, tyres are undamaged and inflated with good tread, there is a full tank of fuel,  window washer fluid, Oil, collant and AdBlue (where required) are at a good level, and the hired vehicle(s) is clean and tidy.
    • Students' Union Sports Office recommend the Activity take photos of the condition of the hired vehicle(s), mileage, fuel tank and registration number.
  • If you feel the vehicle is UN-SAFE TO DRIVE, DO NOT DRIVE SAME, and contact Students' Union Sports Office immediately

 

Hired Vehicle(s) returns to the the Students' Union Sports Office 

  • Vehicle keys to be "posted" into mailbox 1 outside the Students' Union Sports Office, ASV | Linksfield Rd | Aberdeen, AB24 5R
    • DO NOT leave keys in your Activity mailbox, with ASV Reception, or  ASV staff member.
  • If vehicle is to be returned outwith ASV opening hours, the Activity must "post" keys to mailbox 1 before 0800 Mon-Fri, and by 0830 Sat and Sun.
  • The vehicle remains the responsibility of the customer until a satisfactory check in of the rental vehicle has been completed by a hire company employee.

 

Hired Vehicle(s) collections from the Hire Company

  • Vehicle(s) and keys can be collected from the appropriate branch of the Hire Company, as indicated on your hire confirmation
  • Please ensure that you attend with the hire company representative whilst they carry out the vehicle hire check.
  • If you feel the vehicle is UN-SAFE TO DRIVE, DO NOT DRIVE SAME, and advise the Hire Company 

 

Hired Vehicle(s) returns to the Hire Company

  • Vehicle(s) and keys to be returned to the appropriate branch of the Hire Company, as indicated on your hire confirmation
  • Do not leave keys in any "safe place", they must be returned to a member of staff.
  • Please ensure that you attend with the hire company representative whilst they carry out the vehicle hire check
  • The vehicle remains the responsibility of the customer until a satisfactory check in of the rental vehicle has been completed by a hire company employee

 

ASV Car park 4

 

If you have any queries relating to the above, please do not hesitate to contact the Students' Union

In Person: Students’ Union Sports Office | ASV | Linksfield Rd | Aberdeen, AB24 5RU - Tel: 01224 438975 - Email: ausa-transport@abdn.ac.uk

In Person: Students' Union | Students’ Union Building | Elphinstone Rd | Aberdeen, AB24 3TU - Tel: 01224 272965 - Email: activities@abdn.ac.uk